D14.1 COVID19Policy.SAMASoutheastrecognisestheimportanceofadvancedplanning in order to maintain services and limit the spread of the coronavirus, known as COVID-19, within our setting. As a result of COVID-19, the Sama Southeast has produced this Risk Assessment to help our Clubs comply with the Government Guidelines. It is important to understand that these measures are taken in a bid to minimise the risk of COVID-19 being passed between participants whilst Training. Sama Southeast Clubs will do their upmost to provide a safe environment but take no responsibility for members who contract COVID-19, however contracted. The responsibility for a safe training environment is a shared between the Instructor and the members. The responsibility for the safety and wellbeing of those under 18 years of age is with the parent/guardian. Please note that this risk assessment is by no means exhaustive or comprehensive – other risks may emerge. Sama Southeast will continue to work within the latest Government guidelines and therefore this risk assessment will be reviewed and updated as necessary.

D14.2 Description. COVID-19 is a viral infection similar to flu, spread from person to person by close contact. It typically causes fever and a dry cough, and in some cases may progress to viral pneumonia which cannot be treated by antibiotics.

D14.3 Symptoms of COVID-19 (not exclusive) can include:

  • Cough
  • Sore throat
  • Fever Tiredness
  • Difficulty breathing
  • Loss of taste and smell.D14.3.1 The initial symptoms are not dissimilar to other colds and flu-type illnesses, so the key question is whether the patient has also travelled to a high risk area in the last two weeks, or been in contact with a person who has.D14.4 Actions on Confirmation of a COVID 19 Positive test. As soon as any member of staff or club member is in receipt of a positive Members have the responsibility to NOT train or attend the Dojo if they have any symptoms that may be in anyway related to COVID-19. Furthermore, if they have had contact with anyone who has, or is suspected of being infected with the COVID-19 virus they must NOT train and should follow government guidelines on isolation, timescales etc.D14.5 Infection control. Like the common cold and other flu viruses, COVID-19 is spread by: D14.5.1 Infected people passing the virus to others through large droplets when

    coughing, sneezing, or even talking within a close distance. 49

Appendix 14 to Annex D To SAMA SE QMS

D14.5.2 Direct contact with an infected person: for example, if you shake or hold their hand, and then touch your own mouth, eyes or nose without first washing your hands.

D14.5.3 Touching objects (eg door handles, light switches) that have previously been touched by an infected person, then touching your own mouth, eyes or nose without first washing your hands. Viruses can survive longer on hard surfaces than on soft or absorbent surfaces.

D14.6 Control Measures. SAMA Southeast will limit the risk of catching or spreading COVID- 19 by:

  • Regular handwashing byall
  • Minimising contact between our hands and mouth/nose
  • Covering nose and mouth when coughing or sneezing; using a tissue when possible, and disposing of the tissue promptly and carefully (bag it and bin it)

• Cleaning hard surfaces (eg door handles, light-switches, tables, etc) with sanitizer frequently
• Instructing staff to remain at home if they display any relevant symptoms, or sending them home if they first display symptoms while at work.

D14.7 At SAMA Southeast we will promote infection control through the methods above, and in addition we will:

  • Display posters and information to promote infection control
  • Ensure that adequate supplies of cleaning materials are available within our clubs.
  • Dispose of waste promptly and hygienically
  • Provide tissues and suitable facilities for their disposal.D14.8 Closure. The latest advice is that closing individual settings is of limited benefit in stopping the spread of the disease. However, there may be some occasions when we will have to consider temporarily closing a SAMA Southeast venue because we have too few unaffected staff to run sessions safely.D14.9 Please note that fees will still be payable if clubs are forced to close. Clubs are not liable for failure to perform their obligations if such failure is as a result of Acts of God or Force Majeure including, but not limited to, snow, fire, flood, earthquake, storm, hurricane, infectious diseases, epidemics, pandemics or other natural disasters that are beyond the reasonable control of the parties.D14.10 Advance planning. In preparation for dealing with COVID-19, SKC will ensure that all contact details for staff, members and I the case of children, parents are up to date. SKC will prepare letters of notification for parents and staff, so that they can be distributed immediately if an outbreak occurs. We will endeavour to build a bank of relief or supply staff who are able to provide cover should staffing levels fall below the required legal minimums. Any relief staff will be DBS checked at the time of joining our team, so that they are legally able to work with children should the situation arise.


D14.11 Management Updates. SAMA will regularly update its information regarding COVID- 19, by checking the latest guidance from Public Health England and the local authority and will inform all members, and in the case of children their parents of any changes to our emergency plans.