COVID RISK ASSESSMENT

Date of assessment: 10/07/2020.

Date of review: 01/09/2020.

Compiled By: George Asargiotakis.

SAMA Southeast

Sama Southeast recognises that all risks cannot be reduced to zero, therefore this risk assessment prioritises the significant risks in line with Government Guidance. For all activities, Instructors will dynamically assess risks and put in place control measures and record as required. Concerns, changes in risk management practice that are seen by Instructors to be significant should be reported to the Sama Southeast Head Office via Info@samasoueast.co.uk.

IMPORTANT

This Risk Assessment should be read in conjunction with Sama Southeast Health & Safety Policy, and our Sama Southeast Risk Assessments (as appropriate) and the latest Government Guidance https://bit.ly/Govtguidelines

As a result of COVID-19, the Sama Southeast has produced this Risk Assessment to help our Clubs comply with the Government Guidelines. It is important to understand that these measures are taken in a bid to minimise the risk of COVID-19 being passed between participants whilst Training. Sama Southeast Clubs will do their upmost to provide a safe environment but take no responsibility for members who contract COVID-19, however contracted. The responsibility for a safe training environment is a shared between the Instructor and the members. Members have the responsibility to NOT train or attend the Dojo if they have any symptoms that may be in anyway related to COVID-19. Furthermore, if they have had contact with anyone who has, or is suspected of being infected with the COVID-19 virus they must NOT train and should follow government guidelines on isolation, timescales etc. The responsibility for the safety and wellbeing of those under 18 years of age is with the parent/guardian. Please note that this risk assessment is by no means exhaustive or comprehensive – other risks may emerge. Sama Southeast will continue to work within the latest Government guidelines and therefore this risk assessment will be reviewed and updated as necessary.

HAZARD: RISK OF INFECTION

WHO IS AT RISK:

Students, Instructors and Parents.

RISK RATING (No Control)

High.

Control Measures

Minimalizing their risk. Member to wash their hands pre-entry and exit from the Dojo (School Hall/Sport Centre Hall) Anyone with coughs or colds etc must NOT train or enter the Dojo No physical contact. Maintain physical separation in line with Government guidelines. Limit training time when members face each other. Reduce / eliminate Kiai.

RISK RATING (Controlled)

Medium.

Further measures

All adults and pupils to be monitored for symptoms. No one to attend if anyone in family displays any symptoms. Avoid contact with door handles etc if possible Hand wash facilities at venue/ encourage members to bring hand sanitiser – pre-entry and exit from the Dojo.

Review date

Daily.

HAZARD: First Aid – Injury requiring medical treatment

WHO IS AT RISK:

Students, Instructors and Parents.

RISK RATING (No Control)

High.

Control Measures

Ensure you have a qualified First Aider present. Review First Aid Procedures in line with the COVID-19 restrictions.
Precautions: Assistance from the School/Sports Centre if available. Ensure floor is in good condition and free of obstacles. Significant wet patches should be dried. Segregate if necessary.

RISK RATING (Controlled)

Low.

Further measures

Instructor to ensure first aid kit available. Instructors to be aware of basic emergency protocols at each venue.
Visual check by Instructor before start of the session. Instructor to wear face mask and gloves when giving first aid.

Review date

Daily.

HAZARD: Health and hygiene

WHO IS AT RISK:

Students, Instructors and Parents.

RISK RATING (No Control)

High.

Control Measures

Children to wash hands thoroughly
• On pre-entry and exit the Dojo (School Hall/Sport Centre Hall),
• After using the toilets Maintain physical separation in line with Government guidelines.

RISK RATING (Controlled)

Medium.

Further measures

Encourage children to wash hands more often, avoid touching their face, eyes, nose and mouth. Hand washing for every child leaving the club. No physical contact.

Review date

Daily.

HAZARD: Child displays symptoms of COVID leading to Possible further infections

WHO IS AT RISK:

Students Instructors and Parents.

RISK RATING (No Control)

High.

Control Measures

Continuous cough or a high temperature, they should be sent home to isolate per the guidelines. A child awaiting collection should be moved, if possible and appropriate, to a room where they can be isolated behind a closed door. If it is not possible to isolate them move them to an area which is at least 1 metre + away from other people. A window should be opened for ventilation. If a member of staff has helped someone who displayed symptoms they do not need to go home unless they develop symptoms themselves. They should wash their hands thoroughly for 20 seconds after any contact with someone who is unwell.

RISK RATING (Controlled)

Medium.

Further measures

Individual concerned not allowed back to the club until after 7 day isolation period has occurred. Children should not attend if unwell If there is a confirmed case of COVID-19 in your household, please phone us immediately. We will then contact West Sussex and Public Health England and follow their advice. Small room for isolation. Member of staff to wear PPE. If clinical advice is needed, the setting staff, parent or guardian should go online to NHS 111 (or call 111 if they don’t have internet access).

Review date

Daily.

HAZARD: Floor Surfaces, flat and clear of objects

WHO IS AT RISK:

Students and Instructors.

RISK RATING (No Control)

Medium.

Control Measures

Ensure floor is in good condition, Check the ground for signs of water, liquids or other hazards and obstructions that might cause slips, trips and falls, Highlighted to individual / group as needed.
Dangerous litter being handled, stepped on or fallen on, leading to injury or harm.
Advise participants of risk of injury during turns etc.

RISK RATING (Controlled)

Low.

Further measures

Suitable footwear must be worn. Advise participants to wear trainers.

Review date

Daily.

HAZARD: Payment & Register – risk of transmission of infection

WHO IS AT RISK:

Students Instructors and Parents.

RISK RATING (No Control)

High.

Control Measures

Pre booking in advance only No payment will be taken on the day. The Instructor only to take register by either pen / paper or on their phone.

RISK RATING (Controlled)

Low.

Further measures

Pre bookings only.

Review date

Daily.

HAZARD: Parents / spectators attending with member

WHO IS AT RISK:

Students and Instructors.

RISK RATING (No Control)

High.

Control Measures

No Parents / spectators in the Dojo (School Hall / Sport Centre Hall). Sport Centre / village halls wait outside – due to limited space. Follow Government guidelines and guidance from Sports Venue at all times.

RISK RATING (Controlled)

Low.

Further measures

No spectators at any time.
Parents must follow Government guidelines on social distancing at all times.

Review date

Daily.

HAZARD: Space between people & other groups within Government guidelines

WHO IS AT RISK:

Students, Instructors and Parents.

RISK RATING (No Control)

High.

Control Measures

Ensure you have adequate space for Instructor to demonstrate exercises, and participants to train without breaching the ‘1metre +’ guidance.
Ensure you are aware, keep up to date and follow local authority rules and Government Guidance.
Good control and discipline of class Social distancing will be maintained between children wherever possible.

RISK RATING (Controlled)

Medium.

Further measures

Instructors to keep social distancing at all times.
If anyone is continuously breaking rules on social distancing or not keeping to the rules they will be removed from the club.

Review date

Daily.

HAZARD: Instructor

WHO IS AT RISK:

Students and Instructors.

RISK RATING (No Control)

High.

Control Measures

Instructors will have no physical contact with any of the training participants or attendees. Follow Government guidelines regarding distance between you and your students. Good use of verbal and physical communication.

RISK RATING (Controlled)

Medium.

Further measures

Instructors will attempt to remain at a distance from Children but will not always be possible when supporting children with their skills, especially the younger ones.

Review date

Daily.

HAZARD: Karate Classes, Kihon (Basic Techniques), Kata (Set Forms) GI (Uniform) Kumite (Sparring) Kiai

WHO IS AT RISK:

Students, Instructors and Parents.

RISK RATING (No Control)

High.

Control Measures

Participants must stay at least 1 metres + apart at all times.
To be performed such that the recommended separation is maintained.
If a child can not change in to their GI (uniform) by them self a PE kit to be worn.
No physical contact. Distance between partners should be in line with Government guidelines.
Limit / eliminate Kiai especially if facing towards another member of the club.

RISK RATING (Controlled)

Low.

Further measures

Utilise the full floor area of the Dojo to achieve the required separation. Follow Government guidelines. Do not exceed capacity.
Instructor not Helping others with GI (uniform) or tie belt which come untied.
No sparring or close partner work until the restrictions end completely.
Option for Instructors and students to wear face mask when arriving in the Dojo and during training.

Review date

Daily.

HAZARD: Fire and other emergencies

WHO IS AT RISK:

Students, Instructors and Parents.

RISK RATING (No Control)

Medium.

Control Measures

Emergency exits to be clearly signed, unlocked and routes clear of obstructions.
Provision of means of fire escape. Persons in dojo to be aware of evacuation procedure.
Visual check by Instructor before start of the session.

RISK RATING (Controlled)

Low.

Further measures

Establish exits, routes, alarms etc with venue staff prior to competition. Venue staff to have overall control of evacuation.

Review date

Daily.

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